DRAFT MINUTES

Attendees:

Rich Altonaga	Bill DeSimone
Trish McElligott	Tom Russell
Stephen Finley	Gary Smith
Matt Medugno	Chris Lippert
	Dennis McCarthy

Meeting came to order Monday, February 26, 2007 at 7PM at the Melrose Public Library

Secretary:

January 2007 meeting minutes accepted. Reviewed action items

Fundraisers:

Saving Card program was presented by Chris Lechter.

· Lechters’ group solicits discounts from local merchants and these are listed on the back of the card

· Lecter gets 35%, Melrose Soccer gets 65% of Card sale proceeds.

· Card Cost is $10.00 each

· Cards are distributed ( by coaches) to the registered players ( 3-5 cards per kid)

· Kids return list of people that purchased the cards and return money and unsold cards.

· Funraiser lasts for 2 ½ weeks

· Volunteer needed to collect money and work with Lechter.

Yearbook

· Promoter was delayed and showed up 45 minutes late.

· Board told him that we could not fit him into the agenda and he would need to readdress the subject at a future date.

Discussion ensued after the presentation regarding the need for a fundraiser and it was voted that No fundraising activities will be entertained until the Fall 2007 season.

Matt Medugno

· Presented questions as to the staus of the Travel Coaches from Serino

· 4 out of 6 have submitted the needed information as of this date. Stoker & Thelen photos & Cori not complete

· Matt requested Coach Contacts & Roster info. HE was told we would be having a coach’s meeting in Melrose within the next 2 weeks and the Middlesex league meeting will take place on March 28 & 29^th at Joyce Middle School in Woburn. He and the ither 3 HS coaches have been added to coaches list and will be included in all future communications.

· Indoor rental space will be secured this week for preseason indoor team practices.

Registrar Items

Nothing new to report. Total of 637 kids registered to date. :

Gary raised the idea of holding coach meetings mid-season to discuss general items, offer practical tips, reinforce rules and regulations etc..

Gary will propose specific skills for benchmarking player progress during the season and preparing players for tryouts.

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Field Coordinator

Dennis provided an upodate as to the Spring 2007 field Status

• West Side Knoll is available for Weeknight Practices for U12 teams and on an as- needed basis for U16/18
• Pine Banks will be available on Monday ( 5-8pm) Wednesday ( 5-7:30pm) and Friday ( 5-8pm) Tues & Thursdays are slotted for Malden Soccer & Field Hockey.
• High School Football field may be made available for sharing between Field Hockey & Melrose Soccer.
• Franklin is to be used for U10 Practice
• Hesseltine will not be available during the Fall 2007 season due to reconstruction
• Cabbage Patch Field may be available for Fall 2007. Nick Gove has informally requested $ 10,000 from MYS to defray non – school construction drainage work. Dennis will request a Field Layout Drawing and inquire regarding a Lighting plan as well as secure guarantee from Parks Dept. as to Melrose Soccer Field usage. The MYS board will then discuss the allocation of Funding for this project.

Port O Potties

• Tom Russell presented aproposal for the sanitary facilities.
• Cost would be $110.00 per month per toilet including rent and insurance. Vendor maintains paper supplies and cleans the toilets every week. Keys are provided so that MYS may control usage of the facilities as required.

Motion was made to approve rental of 3 Potties @ $330.00 per month during April , May & June 2007. The Franklin Field , Pine Banks Turf and West side Knoll will have 1 toilet each. Motion was unanimously approved. Tom Will make sure MYS will receive a separate invoice for the three units( not to be bundled with Baseball league rentals).

Equipment Coordinator

• Bill Desimone has purchased 6 sets of Uniforms for The U16 & U18 Boys & Girls Travel Teams for Spring 2007 at a cost of $3,500.00
• No additional complete team Uniforms are erquired for the Spring Season.

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Travel League coordinator

• Placement was completed for the U16 /U18 teams on February 6, 2007
• Melrose has added a second Girls U16 travel team. No registered players will be denied a spot for the Spring 2007 season.
• Fees for U16 & U18 need to be reviewed in light of major fee increases. Recommendation of $100.00 fee for next season to defray these costs. This will be brought to a vote at the next board meeting.
• Middlesex Travel Coaches meeting will take place at the JOYCE MIDDLE SCHOOL in Woburn. Dates were confirmed March 28^th U12 & U14 and March 29^th U10 and U16/U18
• Melrose coaches will meet wihin the next two weeks for orientation, schedule discussions for practice both indoor & outdoor.

Referee Coordinator

· Steve Finley volunteered to assume the role of Referee Assignor/ Coordinator. This position was recently vacated by Michele Maure who has agreed to assist in the Transition. Steve agreed to complete the certification course and will begin in time for the Spring 2007 season, (Thank You Steve )

Melrose By Laws

· Tom Russell reviewed the latest document and proposed two modifications:

· 501 Clause will be deleted

· Voting members were discussed and approved to number 13 total and a majorityof voting members will be required to be present at future meetings in order to conduct business.

· Tom will rewrite and distribute the final approved version.

Winter Skills Review

• Girls Program has two weeks to completion
• An evaluation form ( report Card) is being developed by Beth Fantozzi & Bill Desimone to provide players with an evaluation of Technical & Tactical skills and Fitness with recommendations for player improvement.

Meeting Adjourned at 9:02 pm

Next meeting is Scheduled for MARCH 26^th at 7;00pm